Navigation: Using CloudNine LAW > Importing Documents > Other Sources >
Raw Image Files
Raw image files can be selected from any available source to be imported into the active Case File. These images will be copied into the currently selected folder of the Folder Tree within the Case Directory.
This import method is performed through the Import Raw Images window.
Import Raw Images
To open the Import Raw Images window from the Main User Interface, use the Menu to select File > Import > Raw Images.
From here, you can use the Folder Tree to select entire folders for import, and/or the File List to select individual image files instead. Clicking on Options... at the bottom-left will open an additional settings window. Once your selections have been made, click Begin at the bottom-right to start importing.
This pane displays the available folder structure of the current LAW workstation. Browse through these folders to find the image files you wish to import. You can useto expand individual folders within the tree, and to collapse them.
Checking the box on the left-hand side of any folder will select that folder for import. You can also enable the Include subfolders option at the bottom to automatically include all sub-folders located within selected top-level folders.
Left-click on a folder name to highlight that folder, and display a list of all image files located within that folder under the File List pane.
When a folder is highlighted under the Folder Tree, this pane will display all image files located within that folder, depending on the File Filter selected from the drop-down at the bottom.
Left-click on an image file to highlight and select it for import. You can Ctrl+click on files to select multiple files individually, or Shift+click to select a range of files instead. The bottom-most section of the Controls pane reflects your current import selections, with both a file count and total file size.
•Clear All - Clears all check-boxes to the left of each folder in the Folder Tree.
•Options... - Opens the Import Options window, which provides additional import settings.
•Begin - Imports all selected image files into the currently selected Case Directory folder. Once completed, the Import Status dialog will appear with counts for the Total Docs and Total Pages imported, as well as the Elapsed Time. Clicking OK will close both the Import Status dialog and the Import Raw Images window.
•Cancel - Closes the Import Raw Images window without importing any image files.
To open the Import Options window, click the Options... button at the bottom-left of the Import Raw Images window.
Adjust the settings here as desired, and then click OK at the bottom to save them. The following settings are available:
•Convert images to binary (B&W) - All image files are converted to the black and white color mode.
•Determine document breaks - Image files with multiple pages will be split up into separate documents, based on the option selected below:
oOn blank pages - Blank pages are used to separate multi-page documents. Click More... to open the Blank Page Detection - Properties window, which will provide additional settings.
oOn barcodes - Barcodes are used to separate multi-page documents. Click More... to open the Barcode Settings window, which will provide additional settings.
•Include OCR (if available) - Text files associated with the selected images will also be imported when available.
•Link to images in place - Instead of copying the image files into the case, links to the originals will be created.
•Remove originals - Once the images have been imported, the original files will be deleted. This will not work for images stored on a read-only source.
•Use filename as BegDoc# - Uses the file name from each image to generate their BegDoc#. This can lead to duplicate page IDs with images that are already named sequentially.
oUse numeric suffixes - The first page of each image will have a BegDoc# generated from their file name, and the remaining pages will include a numeric suffix based on the Format established below.
▪Format - Determines the structure of the Use numeric suffixes setting. The asterisk (*) represents everything appearing before the suffix, the period (.) is used as a separator, and each # thereafter adds a numeric digit to the suffix. The separator can be modified or omitted, and the number of numeric digits can be adjusted.
•Mirror original structure - The current folder structure of the selected images will be rebuilt within the Case Directory during import. This structure is relative to the top-most folder level selected within the Folder Tree of the Import Raw Images window.
•Auto-increment folder - Images will be stored within the currently selected folder of the Case Directory until the File Limit established below has been met. LAW will automatically create additional folders at the same level as the current folder to store the remaining images, maintaining this hard limit. The root image folder should not be selected for this setting, as LAW will be unable to automatically create additional folders.
oFile limit - Determines the hard limit for the Auto-increment folder setting.
•Store original filename - The original file name of each imported image will be stored within the selected Custom Metadata Field. Use the drop-down below to select the desired field.
•Store original location - The original file path of each imported image will be stored within the selected Custom Metadata Field. Use the drop-down below to select the desired field.
To learn how to create Custom Metadata Fields, see the Creating Fields and List Items topic.
To open the Barcode Settings window, click the More... button on the Import Options window while the On barcodes option is selected for the Determine document breaks setting.
Adjust the settings here as desired, and then click OK at the bottom-right to save them. The following settings are available:
•Barcode Value - Assigns the alpha-numeric value to use for document breaks.
•Capture barcode values - Additional barcodes present beyond the assigned Barcode Value (for document breaks) will be captured and stored in the selected Field to receive values for the newly created documents that follow it.
oField to receive values - Specifies the Custom Metadata Field to use with the Capture barcode values setting.
•More... - Opens the Barcode Detection - Properties window, which provides additional settings to determine how barcodes are detected during import.