The Content tab contains the settings for how Turbo Import will process the content being imported into LAW.  This includes Compound Documents, Error Handling, Passwords, Language Analysis, and Time Zone settings.

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Settings can be viewed, but not changed once a Turbo Import has been started for a case except for the Passwords and File Type Management database.
hmtoggle_plus1Configuring Turbo Import Content settings.

1.On the File menu, click Import, and then select Turbo Import. The CloudNine LAW Turbo Import utility opens directly to the settings (Content tab) for new databases.

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You must select OK to proceed to the import section of Turbo Import. You can change the settings again prior to importing records by selecting the Settings button.  If you select the Settings button to change the import settings then the option to cancel without making changes to the current setting changes is available.

 

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For a newly created database, the Import Settings will open first for configuring the database settings.

For databases that have already started a Turbo Import or configured the import settings, the Import tab will be displayed.  Settings can be selected by choosing the Settings button from the Turbo Import.

hmtoggle_plus1Compound Documents

Compound documents are composed of a container document and embedded documents. For example, a Word document may contain an embedded spreadsheet. The embedded spreadsheet is considered to be embedded one level down from the container document. LAW supports up to 99 levels of embedded compound documents. So if the embedded spreadsheet includes an embedded PowerPoint file (second level down) that further includes an embedded PDF (third level down), LAW can extract all four files.  

The Expand compound documents check box determines whether embedded documents are expanded and indexed separately from their parent document when compound documents are imported into LAW.

When the Expand compound documents check box is selected, compound documents are expanded and imported as attachments of their parent document, and the embedded files will be searchable in LAW.

•Parent document will have its text and the child's(children's) text.

•Child document will have only its text.

 

The default setting is enabled, which does expand embedded documents.  Once this setting is disabled and the Turbo Import has been started then the settings are locked for all future imports in this database.

1.On the File menu, click Import, and then click Turbo Import. The CloudNine™ LAW Turbo Import utility opens.

2.Import Settings opens in the window and will open first to the Content tab.

3.Unselect Expand compound documents to disable the feature.

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Disabling the check box prior to importing files or folders into the database is the only way to disable this feature.

If an embedded file cannot be opened, a warning will be generated and logged in the Session Viewer and ErrorMsg field.

 

 

The following file types are supported for extraction from compound documents:

•Microsoft Word/RTF

•Microsoft Excel

•Microsoft PowerPoint

•Adobe Acrobat PDF

•SnapShot

•Microsoft Visio

•Microsoft Outlook.FileAttach (Word-authored e-mail with inline attachments, generally stored in RTF)

•Microsoft Project

•Package*

*A Package is a general type of embed; it can be a text file or a zip file, for example. Any of the above types may also be embedded as a package type depending on the software installed when a user embeds the file. For example, if a user were to embed an Excel spreadsheet into a Word document, and Excel is not installed, the spreadsheet will be embedded as Package.

Supported containers file types and embedded files

The following table lists common embedded file types that LAW supports for extraction:

 

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Office 95 and earlier versions of Office are not supported with CloudNine™ LAW.

 

Description

Detection

Extraction

Non-Microsoft Office Formats

 

Adobe Acrobat (pdf)

Y

Y

 

Rich text format (rtf) *Converted to Word format for extraction. Original file is preserved.

Y

Y

Office 2007 and above see System Requirements for full listings.
(with LAW versions 6.8+)

 

Excel Spreadsheet (OpenXml)

Y

Y

 

MS Office Data File (OpenXml)

Y

Y

 

PowerPoint Presentation (OpenXml)

*Compound documents not fully supported in this format

Y*

Y*

 

Word (OpenXml)

Y

Y

Office 2013, Office 2010, Office 2007
(with LAW versions 6.7 and 6.6)

 

Excel Spreadsheet (OpenXml)

Y

Y

 

MS Office Data File (OpenXml)

Y

Y

 

PowerPoint Presentation (OpenXml)

Y

Y

 

Word (OpenXml)

Y

Y

Office 2003

 

Word

Y

Y

 

Word (xml)

Y

N

 

Excel

Y

Y

 

Excel (xml) *Compound documents not supported in this format

*N

*N

 

OneNote

N

N

 

PowerPoint

Y

Y

 

Project

Y

Y

 

Project (xml) *Compound documents not supported in this format

*N

*N

 

Publisher

**Y

Y

 

Visio

N

N

 

Visio (xml) *Currently not recognized by file engine

*Y

N

Office 2002/XP, Office 2000

 

Word

Y

Y

 

Excel

Y

Y

 

PowerPoint

**Y

N

 

Publisher

Y

Y

 

Project

Y

Y

 

Visio

N

N

Office 97

 

Word

Y

Y

 

Excel

Y

Y

 

PowerPoint

Y

Y

 

Project

Y

Y

**Detection of embeds in these types is limited to the types of files supported for extraction (see above list).
hmtoggle_plus1Error Handling

Include native placeholders for extraction errors - Creating placeholders for contained/embedded/attached files that have an error during native extraction.  The option can be enabled or disabled.

 

The default setting is disabled, which doesn't include placeholders for errors during the import process.  Once this setting is enabled and the Turbo Import has been started then the settings are locked for all future imports in this database.  When include native placeholders is enabled and Turbo Loader fails to extract the native file for a document, LAW will have a native text file for that document with the error details.  LAW ErrorMsg field will be populated in both scenarios.

1.On the File menu, click Import, and then click Turbo Import.

2.The CloudNine™ LAW Turbo Import utility opens.

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3.Import Settings opens in the window and will open first to the Content tab.

4.Select Include native placeholders for extraction errors to enable the feature.

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Disabling the check box prior to importing files or folders into the database is the only way to disable this feature.

hmtoggle_plus1Passwords

The Passwords section allows you to enter any known passwords for password-protected Adobe Acrobat PDFs, Pkzip, Zipx, 7zip archives, and all office files (ex. PPT, PPTX, DOC, DOCX, XLS and XLSX files). This enables LAW to analyze and extract both metadata and content from the protected documents. When the password for a password-protected file in the case is added to the Passwords section, the document's text and metadata will be extracted for use in LAW but the file will remain encrypted.

•Passwords can be manually added or imported from a line-delimited .txt file.

•Up to 500 passwords can be added to the Passwords section.  

•All passwords in the passwords section are case-sensitive.  If the password for a file is Abc123, then Abc123 would need to be entered; abc123 will not unlock the file.

•Passwords can be added or edited both before and after import.

 

1.In the text field next to the Add button TIButtonAdd, type the password paying attention to case sensitivity.

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2.Click the Add button TIButtonAdd.

The password is added to the password list.

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1.Click the Import button, Import button, to open the Select file containing passwords (Line Delimited) dialog box.

Select file containing passwords dialog box

2.Browse to and select the password .txt file you want to import, and then click the Open button.

The following message is displayed indicating the number of passwords successfully imported:

Import Complete message

3.Click OK to close the message.

The passwords are imported and added to the passwords list.

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•On the Passwords tab, click the password you want to delete, and then press the DELETE key on your keyboard.
hmtoggle_plus1Language Analysis

By default, the Identify language content during analysis and Restrict language identification to common languages check boxes are not selected.

 

•Identify language content during analysis. Language content is identified during the analysis phase of the file import process.  

•Restrict language identification to common languages. Language identification is restricted to common languages, which can help improve accuracy of language identification.

Turbo Import automatically analyzes the first 200 MB of all documents to identify the language used. If a document is less than 200 MB, the entire document is analyzed.

 

The default setting is disabled, which doesn't detect the different languages in the text.  Once this setting is enabled and the Turbo Import has been started then the settings are locked for all future imports in this database.

1.On the File menu, click Import, and then click Turbo Import.

2.The CloudNine™ LAW Turbo Import utility opens.

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3.Import Settings opens in the window and will open first to the Content tab.

4.Select Identify language content during analysis to enable the feature.

5.By default the Restrict language identification to common languages is enabled when Identify language content during analysis is enabled. You can choose to disable this option if desired.

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Disabling the check box prior to importing files or folders into the database is the only way to disable this feature.

How to configure time zone settings for importTime Zone

The Turbo Import settings enable configuration for time zone settings upon import.  

 

Considerations for time zone settings:

•Default time zone is UTC (Coordinated Universal Time).

•Users can select a different time zone before importing data.

•Select only ONE entry from the drop down list.

•This setting is locked after the first source is committed so that all sources will use the same time zone.

•The setting shifts all date and time fields to the selected time zone.

•Note that this setting also automatically changes the time zone for the imported items when you e-print or convert documents to TIFF files. The date and time information in the print output of items match the imported metadata.

 

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When you are doing single-document TIFF conversion, the time zones that are associated with image or PDF files do not automatically adjust to match the time zones of the native files. In such circumstances, if you need dates to match between the native files and image or PDF files, you can manually change the time zone on your system prior to printing to match the time zone of the native files.  For more information about converting documents to TIFF or PDF, see Converting Documents to TIFF

 

1.On the File menu, click Import, and then click Turbo Import.

2.The CloudNine LAW Turbo Import utility opens.

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For a newly created database, the Import Settings will open first for configuring the database settings.

For databases that have already started a Turbo Import or configured the import settings, the Import tab will be displayed.

3.Select the dropdown next to the default time zone.

TISettingsContentTimeZone

4.Then select the desired time zone from the drop down list.

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All files and folders in this database will be imported using that time zone.

If all of the desired import settings have been selected, then select OK.  If not, then select the Filters tab at the top to configure your filters.

 

Need additional help? E-mail the CloudNine™ LAW Technical Support team at: lawsupport@cloudnine.com, or contact a support representative at 713-462-6464 for CloudNine™ LAW Ext. 12 or CloudNine™ Explore Support Ext. 13. The Technical Support team is available between the hours of 9:00 A.M to 7:00 P.M. Eastern Time, Monday - Friday.

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