Database administrators take stringent precautions against data loss. Data loss can occur for many reasons, including hardware failures, file corruption, human error, and natural disasters that damage equipment containing data. It is important to take precautions to deter data loss by backing up data on a regular basis and having disaster recovery plans in place.
Most organizations have backup programs that run automatically at scheduled times to backup data on their network servers. We recommend becoming familiar with your company’s backup policies and disaster recovery plans in case you need to recover data that has been lost or damaged.
Every organization handles backups differently, so it is important to know how often backups occur on your network or off-site hosted network. Sometimes backups are stored off-site or may be difficult to recover on short notice, so it is helpful to know what to expect.
Concordance databases on a network should be backed up on a regular basis to protect work product. Concordance databases that are stored on local hard drives or hosted on off-network computers should have an alternative means of backing up the data, such as an external hard drive or other backup device that can be easily attached to the computer. Many of these devices come with software programs that are designed to run backups automatically at a scheduled time, or files can be backed up by copying them manually to a storage device attached to the computer.
Consult with your Concordance administrator or Litigation Support Manager if you need more information regarding your organization's backups and disaster recovery plans.