Concordance Desktop provides the tools you need to permanently burn headers, footers, and annotations onto the new .tif or .pdf files. This ensures that your files are branded properly and that opposing counsel and any internal review staff do not receive original copies or view privileged content.
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When creating productions, close any other database tabs so Concordance Desktop does not synchronize with a different database incorrectly. We recommend having no more than three tabs or databases open during this process. Do not attempt to open the Admin Console while running a production. When exporting a concatenated set for productions, you can only export fields from one selected database structure. |
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Do not open the Admin Console while running a Production. |
Production Process Overview
1.Generate new production numbers and cross-reference them back to the Concordance Desktop database.
2.Create new files.
3.Burn in redactions and other selected annotations.
4.Create CD/DVD productions.
5.Create subsets of imagebases.
6.Create load files.
Each time you produce a batch of records, a new set of production files are created. This ensures that original records are never changed, and that there is always a backup copy of document changes.
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When creating productions, close any other database tabs so Concordance Desktop does not synchronize with a different database incorrectly. We recommend having no more than three tabs or databases open during this process. When exporting a concatenated set for productions, you can only export fields from one selected database structure. |
Selecting Image File Files
Reference the Supported Image File Types table when making adjustments as needed to match the images you are producing for image type, compression, and number of colors.
Supported Image Types |
Compression |
Colors |
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TIFF |
None 1-bit 4-bit 8-bit 24-bit |
Black & White 16 colors 256 colors 16.7 million colors |
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Pack Bits 1-bit 4-bit 8-bit 24-bit |
Black & White 16 colors 256 colors 16.7 million colors |
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LZW 1-bit 4-bit 8-bit 24-bit |
Black & White 16 colors 256 colors 16.7 million colors |
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Black & White Color |
Production Checklist
Refer to the Pre-Production Checklist to ensure all steps are completed before running a production.
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Pre-Production Checklist |
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File Numbering |
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Have you determined a file numbering and naming convention for your images? |
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Delivery Media |
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Do you have the proper production request file formats and media delivery types from opposing counsel or other third parties? |
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Tagging |
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Have you reviewed documents categorized for production for possible tagging inconsistencies by reviewers? |
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Did you run the Tag To Field command, Tools > Manage Tags/Issues, on production documents to capture tag activity at the time of production? Tag names can be placed into a field called PRODTAGS1. |
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Back-ups and File Storage |
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Did you save a backup copy of your media files before production? |
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Did you back up your imagebase files? |
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Did you a create sub-directory folders for your new files? |
Production Training
Anyone tasked with preparing productions should receive Concordance Desktop Administration training before attempting to produce documents from a live database. The litigation industry guidelines regarding how discovery documents are handled, processed, and shared between parties is a sensitive matter.
If you or anyone on your IT or Litigation Support Team are interested in learning more about productions, please contact our Client Training Administrator at CloudNine Training for additional information on Concordance Desktop certification courses, or email us at training@cloudnine.com to register for Concordance Desktop courses.
Executing a Production Run
1.Locate the documents to produce
2.Marking up documents for production
4.Defining production parameters
6.Create a production database