About-Concordance FYI

Concordance FYI Server

Concordance FYI Server is a software product that provides secure, remote access to Concordance, Concordance Viewer, Concordance Native Viewer, and Concordance Image through the Internet. Concordance users access databases and images as if they were accessing them from a local drive or server – there is no learning curve and generally all features work the same. FYI Reviewer™, an ActiveX control, provides Web access to Concordance databases and is streamlined in functionality for reviewers.

Concordance version 10.x or later or FYI Reviewer version 4.x or later is required to access databases from FYI Server version 4.x or later. Concordance Native Viewer version 1.0 or Concordance Image version 5.x or later is required to access native documents and/or images. These products are licensed separately and are not included with FYI Server.

The secure, centralized FYI Server offers remote access from both a Web browser and the installed Concordance software. FYI Server is also highly optimized with data compression and RSA encryption for efficient and secure remote access, the same RSA 128-bit encryption that banks use for online transactions.

When implementing FYI Server, you are essentially installing two servers on your network with two services: one pointing to the client and one pointing to the administrator.

Concordance FYI Server includes:

•FYI Server – sends data to Concordance, Concordance Native Viewer, and Concordance Image (Opticon) clients. This is where most of the work is done.

•FYI Administration Console Server – works with the FYI Admin Console to control FYI Server.

•FYI Admin Console – user interface to manage FYI Server allowing administrators to publish databases, restrict access and change security settings, set performance parameters, and generate usage reports.

FYI Admin Console

All administrative functions are managed from the FYI Admin Console, which is installed during a typical installation. You can also perform administrative tasks from anywhere, at any time, if you perform a custom installation of the Administration Console and set it up for remote access.

The FYI Admin Console contains a series of tabs that allow you to manage the FYI Server and conduct your administrative tasks. FYI Admin Console tabs include:

•Connect – initial logon window

•Server – shows basic activity load

•Management – used to register databases and manage users

•FYI Licenses – used to activate new license keys

•Connections – shows current connections, allows message broadcasts and killing of sessions

•Jobs – used to schedule index, reindex, and packing tasks

•Firewalls – sets server-wide IP address restrictions

•Administrators – used to create and manage administrators who can access the console

•Network maps – controls the UNC path and drive letter associations

•Settings – controls basic properties of the server, including port numbers

•Log – displays recent server activity

FYI Server administrative tasks include:

•Logging on

•Starting and stopping the FYI Server

•Registering and publishing databases

•Adding, deleting, and enabling user accounts

•Licensing FYI Reviewer seats

•Monitoring user status

•Broadcasting messages to online users

•Automating administrative jobs

•Managing firewalls

•Adding additional administrators

•Mapping network drives

•Modifying server settings

•Viewing log files

FYI Server with Concordance and FYI Reviewer

FYI Server allows users to access Concordance in two ways, depending on your client’s or organization’s licensing and remote access needs.

Users can access Concordance databases in two ways:

•Concordance .FYI – (thick-client) full version of Concordance that includes administration functionality, such as indexing, reindexing, and security.

•FYI Reviewer – (thin client) streamlined version of Concordance specific to reviewer functionality with an embedded image viewer.

Concordance .FYI

In the FYI Admin Console, you can create .fyi files that allow users to launch Concordance and open remote databases through the FYI Server.

A full version of Concordance needs to be installed on the client's computer and Internet access needs to be available. Users can access native documents and/or images if Concordance Native Viewer or Concordance Image (Opticon) is installed on their computer.

•FYI Server and FYI Reviewer versions 5.6 and later and Concordance 10.10 and later are compatible with Concordance Native Viewer version 1.0

•FYI Server and FYI Reviewer versions 4.x and 5.x are compatible with Concordance version 10.x and Concordance Image version 5.x.

•FYI Server and FYI Reviewer version 3.x are compatible with Concordance 2007, version 9.5, and Concordance Image version 4.50.

Concordance .FYI users have full Concordance functionality, except for modifying the database structure. Concordance .FYI users cannot access the Modify command on the File menu.

The .fyi file contains the connection information needed to address the FYI Server and request the database. It includes the server IP address and port number, which can be viewed in a text editor program. Users receive access when you email them the .fyi file pointing to the database, along with their Concordance user name and password.

FYI Reviewer

FYI Reviewer is a Web browser plug-in, also known as an ActiveX control that runs inside the browser, providing access to FYI Server databases. You do not need Concordance, Concordance Native Viewer, and Concordance Image (Opticon) software to use FYI Reviewer, because FYI Reviewer is a thin client and server application. The image viewer is included as part of the FYI Reviewer software.

FYI Reviewer can run on any modern workstation or laptop that runs the latest version of Microsoft® Windows® and Internet Explorer, Microsoft Edge, or Google Chrome, with access to the Internet.