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Edits and changes on various databases are occurring simultaneously by all users who are adding tags and comments, and editing records. Make sure that team members are updating the dictionary for searches by regularly reindexing all the databases in concatenated database sets.

When you Index a concatenated set of databases, Concordance indexes each database in the set. If you have access to multiple workstations, you can Index various databases simultaneously, saving time. When you Reindex a concatenated set of databases, each database in the concatenated set is reindexed, updating the whole concatenated database collection.

If a check mark is displayed next to Reindex on the File menu, the databases need updating. The check mark disappears from this setting after the process is completed.