Importing Raw Images

You can use the Import Raw Images utility to select image files individually or by the folder for import. When you import raw images, you can filter the file type for import, as for example, to select all image file types, or restrict import to TIFF files. When raw images are imported, the folder structure is created relative to the currently selected folder in the case. Ensure that the desired folder is selected prior to import.

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Import Raw Images is not recommended for importing PDF files. Instead it is recommended that you use Turbo Import or  ED Loader to import PDF files. PDF import using Raw Images Import is sometimes successful but not supported. If you do choose to use RAW Images Import on PDF files, check your results after import. Should problems occur, try using Turbo Import or ED Loader instead.

hmtoggle_plus1To import image files

1.From the main window, in the case folder structure, select the folder that will receive the imported files or folders.

Selecting the folder to receive imported files or folders

2.On the File menu, click Import and then click Raw Images. The Import Raw Images dialog box appears.

Import Raw Images dialog box

3.Browse to the folder containing images and then select:

•Individual files.

Or

•Any folder and then, if necessary select Include subfolders. This option selects folders and any subfolders for import.

4.Select a file filter as necessary. For example, to import only JPEG files and no other file types, select JPEG (*.JPG).

5.Click Options and then select import options as necessary. When finished selecting options click OK. For more information on import options, see the Import Options section in this topic.

6.Click Begin. The Import Status message box reports the number of items imported.

Import Status message

7.Click OK.

 

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To import images with a supported database or load file, use the image import functions described in the Importing Cases and Load Files section.

 

 
hmtoggle_plus1To configure import options

1.From the CloudNine™ LAW main window, on the File menu, click Import and then click Raw Images.

2.Click Options.

Import Options dialog box

3.Configure import options as needed and then click OK. These are described as follows:

Option

Description

Convert images to binary (B&W)

Force all images to be converted to black and white during the import process.

Determine document breaks

Specify whether to use blank pages or barcode break sheets to split multi-page image files into separate documents during import.

 

To specify blank pages or barcode breaks

1.Click the More... button.

2.Select one of the following sensitivity options for the blank page filter:

•Pristine White. Recommended for all white documents and for digitally converted documents.

•Dirty White.  Recommended for scanned documents, especially those that contain a small amount of speckles, creases, or folds.

Or

•If barcode break sheets are selected, click More and then configure values breaks used in the source documents. Each time a barcode with the specified Barcode Value is detected, a new document will be created.

•To assign the incoming barcode value to a field value in CloudNine™ LAW, select Capture barcode values and then select the first field to receive values.

  Barcode Settings dialog box

•If necessary you can configure LAW further to recognize barcode symbologies, barcode orientation, or the region on pages where existing barcodes are positioned, click More again and then configure the properties on the Barcode Detection and Region Properties tabs, as needed.

  Barcode Detection tab

    Region Properties tab

Capture barcode values

Capture additional barcode values on the break sheet and place the values into index fields for the newly created document.  

For example, a barcode break sheet image contains three barcode values: DOCBREAK, MEMO, and ABC0001.  If two index fields are created, the "MEMO" and "ABC0001" values can be stored with the newly created document. In this example, the DocType field has been selected to store the first "non-document break" barcode value ("MEMO"). Then, the next barcode value detected on this sheet will be placed in the next index field immediately following the DocType field as listed under the Index tab on the main LAW window.

This feature does not currently support barcode breaks that indicate folders or attachments.

Include OCR

Import text files (*.txt, *.doc, *.wpd, *.htm) associated with images.

Link to images in place

Create links to selected images instead of creating copies of the files into the case. This feature can help to conserve storage space.

Remove originals

Remove original images after import. This feature is useful if the import process is canceled or interrupted. You can resume at a later time without re-importing any of the same images.

This setting has no effect if the images are on a read-only source (e.g., CD-ROM).

Use filename as BegDoc#

Numbers incoming images according to their filenames.

This feature can be useful when images have already been named according by document number.

However, if the documents are multi-page images and have been named sequentially (e.g., AB0001.tif, AB0002.tif, etc.), numbering them in this manner will cause duplicate page IDs.

Use Numeric Suffixes names the first page of each document according to the filename and names the remaining pages with a numeric suffix.

The default setting (*.###) forces a suffix padded with three digits, separated by a period (e.g., AB0001, AB0001.002, AB0001.003, etc.). The separator character can be modified or omitted and the number of pad digits can be adjusted with the format string.

Mirror original structure

Rebuilds the original folder structure relative to the topmost selected folder(s). The selected images will then be imported into the currently selected folder in the folder list window.

Auto-increment folder

Stores incoming images in the current folder until a specified number of files specified in the File Limit setting has been reached. After the file limit is reached, LAW creates a new folder at the same level as the current folder and stores new images there.

 

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LAW does not auto-increment the root image folder. If this setting is selected, at least one folder must exist under the root folder.

 

Store original filename

Store the filenames of the imported images in an index field.

Store original location

Store the path of the imported images in an index field. If the same field is used for the filename and location, the full path of the images (path and filename) will be stored in the specified field.

 
hmtoggle_plus1Import filter options

The Import Raw Images utility provides the following file filter options:

•ADOBE (*.pdf) Note: importing PDF files using the Raw Images Import function is not supported. Instead use ED Loader to import PDF files.

•All Files (*.*)

•All Image Files

•CALS Files (*.cal)

•Compuserve (*.gif)

•FAX (*.dcx)

•JBIG Files (*.jbg)

•JPEG (*.jpg)

•JPEG 2000 (*.jp2)

• MO:DCA Files (*.mda)

• Paintbrush (*.pcx)

• Plexus TIFF (*.tif)

• Portable Network Graphics (*.png)

• TIFF (*.tif)

• Windows Bitmap (*.bmp)

 

 

Need additional help? E-mail the CloudNine™ LAW Technical Support team at: lawsupport@cloudnine.com, or contact a support representative at 713-462-6464 for CloudNine™ LAW Ext. 12 or CloudNine™ Explore Support Ext. 13. The Technical Support team is available between the hours of 9:00 A.M to 7:00 P.M. Eastern Time, Monday - Friday.

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