To track and manage your tags, you can review the .trk file that references all tags set in the system at a given time. All tag information is stored in the .trk file, which includes three sections:
•Index Section - Review the index to see how many tags a document has applied to it. For example, if there are 10 documents in a database with three tags applied to each document, then there would be 30 records in this section. Every record in the index begins with a hash mark (#).
•Tag List - Review this list to locate tag names in your database. One record exists for each unique tag name in the database. So if there were three tags in the database, there would be three records in the tag list. Each record stored in this list begins with a dollar sign ($).
•Tag History - Review these items for added and deleted tags. Every record in this section begins with a plus or minus sign (+ or -).
In the .TRK file, personal folders and the tags in the folder are preceded by the » character and the user's Windows login or security user ID.
•Personal folders are displayed in the following format:
»UserName»Personal Folder Name»Tag Name
•Public folders are displayed in the following format:
Folder Name»Tag Name
1.On the Tools menu, click Manage List Files.
i.Clicking Manage List Files opens the Lists tab in the List File Management dialog box.
2.Click the Open button to open the Open dialog box.
3.Browse to and click the database's .trk file, and click Open.
i.Clicking Open loads the selected .trk file's data into the List File Management dialog box.
4.Click the Edit tab.
i.All of the records in the database's .trk file are listed on the Edit tab.
5.Review the tag information in the .trk file.
6.When finished, click Done to close the List File Management dialog box.