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Media files are usually only printed in productions by your Concordance Desktop administrator once annotations are completed and all redacted content marked. This ensures that opposing counsel does not receive any original copies and other staff do not view privileged content. However, there may be instances when you need to print images or create certain reports for case review prior to production.
Concordance Desktop provides several printing options for document records and transcripts, and can be used to create and print a variety of customized reports based on search results, field content, tagged document sets, and transcript annotations. Printing options are available in the Browse and Table views. The view you print from determines the format of the print output. The print output format looks similar to the view you print from.
You can print single pages using the viewer or a set of media or image files from Concordance Desktop using the Print CNV command on the Tools menu.
In Concordance Desktop you can print:
•Records directly from the Browse view
•Record batches based on queries
•Transcript annotation reports (Annotation Report Writer)
•Tagged record lists
•Summary reports from the Table view (Report Writer or Send to Excel)
•Selected field data
•Multiple annotated media files from CNV as a batch
Using the viewer you can print:
•Redacted media (documents/images)
•Single documents (a single document may contain multiple pages)
When a batch of images are printed, the original images never change. Annotations, highlights, and other markings are stored in the Concordance Desktop database, and can be modified without modifying the original image. Selected annotations and headers and footers can be applied to only the paper copies of images for printing or fused directly onto new images when produced. When images are printed, they have a slightly smaller output than the original image. Images are automatically reduced by 2 or 4 percent, based on the type of image file.
While you have basic options for printing page numbers and dates, Concordance Desktop also offers selections for printing highlighted annotations, underlined hits, field labels, and more. These print options are useful for printing sets of records for full-text review or to print annotations from transcripts.
You can also print a spreadsheet report of queries displayed in Table view with field text in the sort order selected. This option is useful when a summary listing is appropriate.
With lengthy documents like depositions, transcripts, and research reports, print a Keywords in Context (KWIC) report to capture pertinent information in context, like the deponent's name or article title.
If you need to print from the Table view, try exporting the content to Excel and printing it from there. For more information about exporting table data and exporting numerical data, see Exporting Concordance Desktop data.
Your Concordance Desktop administrator or Litigation Support Manager is typically in charge of printing productions because of the sensitivity involved in running a production. We highly recommend that any staff tasked with printing productions receives proper Concordance Desktop administration training before attempting to do so with live databases.
For more information about producing new image files using the Production Wizard, see Creating a production.