Applying Redactions

<< Click to Display Table of Contents >>

Navigation:  Concordance > Using Concordance > Content Review > Review with Concordance Native Viewer > Annotating Documents >

Applying Redactions

A redaction is used when confidential information needs to be hidden in a document for production.  Redactions associated with the produced document cannot be edited or removed.  Once the document is produced, any text or images concealed by a redaction cannot be viewed, copied, or searched.

The Redaction tool allows you to place one or more redactions (rectangular boxes) over various areas of sensitive information within a document.  In Concordance Native Viewer, the redaction appears transparent to allow you to make sure the redaction covers the information you want to conceal.  When a production is executed, the redaction becomes opaque concealing the information underneath.

Since PDF files are not flattened or burned, when producing PDF files the redacted information is removed from the file before the redaction is placed.  The production process physically removes the hidden text from the produced file, the original document is not altered.

Redactions can be applied to specific text, or they can be applied as a box over an area of a document or image.  It is recommended to us a different color for redactions than other markups.  This ensures that the markup type can be easily differentiated when viewing a document or image.

If you need to export the body text for a production, you will need to re-OCR the images after the redactions have been burned in.  You can also choose to scrub the redacted text when running a Production.


When printing Concordance Native Viewer documents, redacted documents print with transparent redactions making the text underneath the redaction visible.  If you want redactions to print opaque, you need to use the Production tool in Concordance to produce the documents and then print the output documents.

Add a Redaction

1.On the Markup toolbar, click the Redaction tool.

2.Using the Redaction tool, click and drag your mouse to select text in the document or draw a rectangular box around the area to radact.

3.Using the Markup Properties toolbar, modify the color if needed, and select a redaction Reason.  You can select a previously entered Reason from the list or type in a new one.  There is a maximum of 40 redaction reasons in the list, displayed in alphabetical order.

4.Navigate to another document to save the redaction.

Editing a Redaction

1.On the Markup toolbar, click the Redaction tool.

2.Use your mouse to select the redaction to edit in the document.

3.In the Markup Properties toolbar, modify any properties as needed.

4.Navigate to another document to save the redaction changes.