Creating notes within a transcript is an ideal way to create a reminder of relevance for case arguments. When you need to find these comments later, you can search the entire transcript database, locate notes attached to a particular transcript, or find both at the same time.
There is no limit to the number of notes you can apply per transcript. The first lines of your notes are displayed in the Notes task pane and are also displayed as floating text when you move your cursor over a highlighted note. Notes disappear the instant you delete them, but are not physically removed from the database until your Concordance administrator removes them.
Once transcript notes are applied, there may be times when you need to search for them in a lengthy transcript. You can search transcripts notes using:
•Advanced Search panel - enter words found in the notes
•Notes pane - review notes and jump to a specific note within the transcript
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The database must be reindexed after notes are added in order to search those notes. |
Add Transcript Notes
1.In the Browse view, use your mouse to select the transcript text or region where you want to apply a note.
2.Right-click the selected text and select New note. The Notes dialog displays.
3.On the Note tab, type the applicable comments in the Note text box.
4.Click OK to save the note. The Notes dialog closes and the area you selected is highlighted and underlined to show a Note has been added.
Changes are immediately viewable. In order to run full-text searches on new notes in the record, the database needs to be reindexed.
Delete a Note
1.In the Browse view, right-click the note with your mouse and select Edit note to open the Notes dialog.
2.Click the Delete button, and then when prompted click Yes to verify that you want to delete the note.
3.The note is removed from the database and the next note displays in the Notes dialog.
4.Click OK to close the Notes dialog.
Notes disappear immediately after deletion, but are not physically removed from the database until your Concordance administrator removes them.
Search Transcript Notes Using Advanced Search
1.Open Advanced Search in the Search Panel in the Navigation Pane.
2.In the Options drop down, select Search notes only.
3.Type the search string in the Advanced Search text box.
4.Click Search to run the query.
5.Results updates to show the search hits. You can also select the Notes Panel to review the Notes that match the search.