Navigating the document viewer

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Navigating the document viewer

The viewer in Concordance Desktop opens a separate window that displays the document associated to the record you currently have open in the Concordance Desktop database.  Using the tools in the viewer, you can review documents, navigate between records, apply markups (annotations), and adjust the display of the documents.  

The Thumbnails pane in the viewer displays small images of the pages of the current document.  The Document Information pane displays additional information about the current document, such as corresponding media information, image information (images only), and markup history.

(A) Viewer work area (B) Markup toolbar (C) Navigation toolbar (D) Thumbnails pane (E) Media information pane

Concordance Desktop viewer toolbars

The following toolbars are available for adding annotations, navigating, and viewing documents.

The Markup Toolbar

The Markup toolbar provides a variety of tools for adding markups (annotations) to a document during the review process.

Tool

Name

Description

Pan

Moves the current page in any direction

Selection

Selects a markup to edit, move, copy, resize, reshape, or delete

Text Box

Places a box that contains text on the page

Notes (Changemarks)

Places a note icon on the page and opens a pop-up for the content, status, classification reason

Image

Places an external raster image (JPG, BMP, or PNG) on the page

Stamp

Places a predefined stamp on the page

Straight Line

Draws a straight line in any direction on the page

Polyline

Draws a jointed line on the page

Crossout

Draws an X on the page

Arrow

Draws a line with an end arrowhead on the page

Rectangle

Draws a rectangle around the selected area on the page

Ellipse

Draws an ellipse around a selected area on the page

Redaction

Blocks out areas on the page that are considered confidential or sensitive from being viewed or copied after production

Strikeout

Draws a strikeout line over the selected text

Underline

Draws an underline under the selected text

Highlight

Highlights the selected text

Strikeout, Underline, and Highlight markup tools are only available if the document contains selectable text.

The Markup Properties Bar

The Markup properties toolbar displays properties you can set for the selected markup tool when adding or editing a markup.

Property

Name

Description

Fill

Defines color for a markup tool

Text format

Defines font name, style, size, and effect:

(T) - Transparent, match background, or custom color

(U) - Underline

(I) - Italic

(B) - Bold

Line Style

Defines style and width for lines and shapes

The Navigation Toolbar

The Navigation toolbar allows you to move between documents and records. See, Displaying documents and records in the viewer.

Tool

Name

Description

First Document

Navigates to the first document in a single or concatenated set of Concordance Desktop databases

Previous Document

Navigates to the previous document in a single or concatenated set of Concordance Desktop databases

Next Document

Navigates to the next document in a single or concatenated set of Concordance Desktop databases

Last Document

Navigates to the last document in a single or concatenated set of Concordance Desktop databases

GoTo Document

Navigates to a specified document or page within a single or concatenated set of Concordance Desktop databases

Previous Page

Navigates to the previous page in a multi-page document shown in the viewer

Next Page

Navigates to the next page in a multi-page document shown in the viewer

The View Toolbar

The View toolbar adjusts the magnification, size, and orientation of the current document.  

Tool

Name

Description

Zoom on Selection

Enlarges a selected region

Magnifier

Displays a magnifier window for viewing sections of the current document

Fit to Height

Adjusts the zoom height so that the entire height of the document appears in the workspace

Fit to Width

Adjusts the zoom width so that the entire width of the document appears in the workspace

Zoom slider

Controls the magnification of the document being displayed

Rotate Clockwise

Rotates the document in 90 degree clockwise increments

Rotate Counter Clockwise

Rotates the current document in 90 degree counter clockwise increments

Toggle Thumbnails

Opens the Thumbnails pane

The Thumbnails Pane

The Thumbnails pane displays small images of the pages within the current document.  The green rectangle indicated the currently displayed page.  The red exclamation point (!) next to the thumbnail image indicates the page contains markups.  See, Displaying documents and records in the viewer.

Use the navigation tools in the Thumbnails pane to navigate the pages of the current document.

Tool

Name

Description

First Page

Navigates to the first page of the document or image

Previous Page

Navigates to the previous page of the document or image

Next Page

Navigates to the next page of the document or image

Last Page

Navigates to the last page of the document or image

Previous Markup Page

Navigates to the previous page that contains markups

Next Markup Page

Navigates to the next page that contains markups

The Media Information Pane

The Media Information pane contains detailed information about each document within a record. Each media button can be configured to display the information most important to you.  See, Using the Document Information pane.  

Media Tab

Description

Document Information

Displays numeric, date, text and paragraph data, up to 60 characters, from the document's corresponding Concordance Desktop field in the order you specify.

Image Information

Displays metadata for the current image-type object displayed in the viewer. TIFF image types display full information. Other image types such as GIF and BMP display only minimal information as these image types do not allow for the storing of descriptive information within the image.

Markup History

Displays a complete history, in descending chronological order, of all markup additions, modifications, and deletions that have taken place for the current document.